Project Execution Module

The Project Execution Module contains 16 easy-to-use project management templates to manage the on-going communication and meeting requirements for a project as well as issues, changes and risks on a project.

The Project Execution Module includes 16 templates:

Project Meeting Agenda
Project Meeting Minutes
Communications Frequency Matrix
Reports Matrix
Project Status Report
Monthly Status Report
Issue Report
Issue Log
Project Change Analysis
Project Change Request
Project Change Request Log
Risk Assessment Checklist
Risk Evaluation
Risk Contingency Plan
Risk Management Report
Risk Log

Project Meeting Agenda
With this template you’ll be able to document the required attendees, the key items to review/discuss, and the decisions that may be required during a meeting.

Benefits:

• Identify the logistics of the meeting including dates, time and location.
• Identify who should be in attendance at the meeting.
• Document the major items for discussion at a meeting.
• Identify decisions required for each agenda item.

Benefits:

• Record the significant results/outcomes of the discussions at a project meeting.
• Identify the action items agreed upon during the project meeting.

Benefits:

• Who will communicate with whom through the duration of the project.
• The frequency of communications between various stakeholders on the project.

Benefits:

• Who will prepare and deliver reports to whom throughout the duration of the project.
• The frequency of report presentations between various stakeholders on the project.

Benefits:

• Document project progress.
• Document milestone status.
• Document any issues, concerns and/or challenges experienced on the project up to this point in time.
• Identify actions required to keep the project on track.

Benefits:

• Document planned versus actual schedule activities.
• Document planned versus actual budget activities.
• Document milestone status.
• Identify major issues which need to be resolved.
• Identify major accomplishments for the project during the period.

Benefits:

• Identify issues which might affect project success.
• Communicate issues to the Project Sponsor so that they are aware of factors which might lead to a formal request for change.
  

Benefits:

• Record all issues.
• Document and update the status of all issues.
• Ensure that all project issues, at the close of the project, can be archived as a part of the project's Lessons Learned.

Benefits:

• Document and describe all changes to the requirements of the project as described in the Project Scope Statement.
• Record the analysis of the impact that the changes will have on the project.
• Track which approvals and decisions are made regarding these changes to the requirements of the project.

Benefits:

• Record a change that is required to keep the project on track.
• Identify the impact this change will have on the project.
• Gain approval by the Project Sponsor of one of the change options.

Benefits:

• Record all Change Requests.
• Track which change requests have been approved.
• Track what options have been approved for the change requests. 
• Record and update the status of all change requests so that they can be archived as a part of the project’s Lessons Learned when it is completed.

Benefits:

• Identify, from a general list of risks, those which have the potential to prevent project success.
• Assess the impact that the identified risks might have on the project.
• Identify high potential risks to be assessed through the risk management process.

Benefits:

• Identify high potential risks (high likelihood and impact) that will be taken through a full Risk Management Process.
• Evaluate the degree of impact various risks might have on the project.
• Prioritize all high potential risks in preparation for the risk management process.

Benefits:

• Reduce the impact of the risk, should it occur, by ensuring clear action steps are identified and ready to deploy.
• Identify all of the action steps required to implement to manage the risk, should it occur.
• Identify who will manage each action step and within what time frame.
• Ensure that it is clear how much time, resources and money will be required to manage the risk, should it occur.
• Provide the sponsor with the assurance that the project has considered how to reduce the impact of a risk to the project, should it occur.

Benefits:

• Identify all project risks that have been assessed.
• Document what actions will be taken to reduce the likelihood of these risks.
• Document the plans to manage these risks, should they occur.
• Provide a format for regular updates to the Project Sponsor.

Benefits:

• Document risks that have occurred and impacted the project.
• Identify the actions taken to reduce risk impact.
• Identify who is responsible for managing risks.